How to Protect Emails and Keep Malicious Software at Bay

Email is an integral part of modern-day workplaces. It’s also a simple way for hackers to download malware https://dataroomcn.com/virtual-data-room-for-secure-online-storage/ onto devices, steal data or demand ransom payment. While it’s impossible to prevent all attacks through email, there are several best practices that can help keep malware at low levels.

Antivirus software is one of the most vital preventive tools you have that scans both all emails sent and received for content that is suspicious. Ensure your antivirus program is set to update regularly and check for a virus signature in all files that are attached to emails (file extensions to look out for include:.zip,.js,.xls,.pdf,.arj,.wsh,.exe,.com,.bat, and.scr). Do not open executable files included in email attachments. Make sure that your mail program is set to not download automatically or display HTML content.

Another way to improve the security of your company is by educating your staff on email security best practices. Share relevant information via team presentations, Slack channels or other collaboration platforms to ensure all employees are aware of the most recent threats and how to minimize the effects of them.

Hackers seek out vulnerabilities in older software. Keeping your operating system or email program, as well as other digital platforms up to date can help close these gaps. Making sure your passwords are secure and unique makes it much more difficult for cybercriminals and hackers to access your accounts through brute force or methods of phishing. Use a password manager app to create and save secure passwords across all your online accounts. You should enable two-factor authentication (2FA), or multi-factor authentication (MFA) whenever possible.